Texas Statutory Compliance Specification

Texas HB 300 Medical Records Privacy Compliance Training

Texas House Bill 300 significantly expands patient privacy protections beyond federal HIPAA requirements. It applies broadly to any person or organization that obtains, analyzes, evaluates, or transmits Protected Health Information (PHI) of Texas residents. Covered entities are legally required to train every employee within 90 days of employment and maintain signed verification logs. Penalties for non-compliance reach up to $1.5 million annually.

Statute & Rule

Tex. Health & Safety Code Ann. § 181.101 / HB 300

Enforced by Texas Attorney General & Texas Health and Human Services Commission (HHSC)

Required Seat Time

Tailored to Employee Duties

Active, unskippable learner timers

Recertification

Within 90 Days of Hire & Every 2 Years

Automated HRIS tracking triggers

Statutory Penalties

$5,000 to $1,500,000 per year for willful neglect

Plus loss of licensure/contracts

Statutory Framework

Mandatory Regulatory Requirements

To withstand formal review by state inspectors, administrative law judges, or civil rights auditors, training materials must satisfy every statutory criterion:

Mandatory privacy training tailored directly to the specific job duties of each employee category

Completion required within 90 calendar days of hiring for all new personnel

Mandatory retraining within 30 days when significant changes in federal or state privacy laws occur

Signed electronic or physical employee verification logs maintained for state audit inspection

Strict enforcement of the Texas 15-day patient records fulfillment mandate (§ 181.102)

Heightened civil penalty schedules under Texas Attorney General jurisdiction

Regulatory Risk Assessment

The 'HIPAA Is Enough' Fallacy That Triggers Texas AG Fines

Texas law is substantially stricter than federal HIPAA. Standard HIPAA compliance modules fail Texas statutory audits.

Generic HIPAA courses fail to mention Texas HB 300's ultra-short 15-day timeline for providing patient records (compared to federal HIPAA's 30 days)

Failure to train non-clinical personnel (billing, HR, IT contractors, marketing staff) who touch Texas health data

Omission of Texas-specific breach notification deadlines to the Texas Attorney General and affected individuals

Failure to document role-specific training curricula tailored to distinct clinical vs. administrative duties

Instructional Scope

Accredited Course Curriculum & Modules

TheEduAssist delivers a fully turnkey, customizable SCORM 1.2 / 2004 suite pre-aligned with Texas enforcement standards:

Module 1: Texas HB 300 Scope vs. Federal HIPAA

Seat Time: 25 Minutes

Key Competency Objectives:

Understanding Texas's broader definition of 'Covered Entity'
Key differences between Texas Chapter 181 and federal HIPAA Privacy Rules
Identifying PHI across physical records, emails, text messages, and EHR databases

Module 2: The 15-Day Record Delivery Rule & Patient Rights

Seat Time: 25 Minutes

Key Competency Objectives:

Operational workflows to fulfill electronic medical records requests within 15 business days
Authorized billing fees for electronic medical record copies under Texas law
Patient consent exceptions, emergency disclosures, and mandatory reporting

Module 3: Breach Prevention, Ransomware & AG Notifications

Seat Time: 30 Minutes

Key Competency Objectives:

Recognizing phishing, social engineering, and unauthorized internal chart peeking
Texas Attorney General notification thresholds and timelines
Individual liability and tiered civil monetary penalty structures ($5k to $1.5M)

Audit-Defensible Architecture

How TheEduAssist Protects Your Organization from Regulatory Non-Compliance

We don't sell generic off-the-shelf slide shows. We engineer custom compliance software modules with complete audit defensibility, verified learner telemetry, and permanent asset sovereignty.

Role-Specific Branching Architecture

Branching pathways for clinical providers, billing staff, and IT system administrators within a single SCORM package.

Cryptographic Certificate of Completion

Includes tamper-proof date-stamp, learner license/employee ID, and course hash suitable for Texas Medical Board review.

Custom EHR/EMR SOP Embedding

Integrates screenshots and policies directly from your organization's Epic, Cerner, AthenaHealth, or Kareo EHR systems.

Automated 2-Year Retraining Telemetry

Webhook integrations with Rippling, Workday, or Canvas to flag retraining deadlines at the 22-month milestone.

Turnkey Delivery

Need a Compliant Texas HB 300 SCORM Package in 24–48 Hours?

Our instructional engineers will customize the syllabus, embed your company's specific grievance contacts, and deliver an unskippable SCORM package ready to deploy immediately to your LMS.

Request 24-Hour Deployment Book Compliance Review

Statutory Guidance

Frequently Asked Questions on Texas HB 300

Does Texas HB 300 apply to out-of-state companies?

Yes. If your company processes, transmits, or stores the electronic health records or PHI of individuals residing in Texas (e.g. telemedicine, billing services, cloud software), you are subject to Texas HB 300 jurisdiction and training mandates.

How quickly must new hires be trained under HB 300?

Training must be completed within 90 days of hire. Each employee must verify completion, and records must be retained for at least six years.

What are the penalties for a breach under Texas law?

Fines range from $5,000 for unintentional violations up to $1.5 million for intentional violations or willful neglect, plus additional penalties under Texas Deceptive Trade Practices Act (DTPA).